Administration Assistant

We’re a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people.

When you join Pitcher Partners, you’re joining a team with heart. We support each other. We learn together. We’re deliberate about fostering relationships that nurture and empower every individual.

And we’re excited by what’s possible. We know some of the best new ideas come in the form of curious, talented people we haven’t met yet. Perhaps you’re one of them.

About the role

The role of the Administration Assistant is a detail-orientated and proactive role responsible for providing administrative support across various functions including general office admin, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration.

With strong organisational skills and attention to detail this role supports the smooth operation of our firm and delivery of exceptional client services.

Key Responsibilities

As an Administration Assistant you will:

• Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
• Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution.
• Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
• Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
• Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
• Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.

Who we are after

As the ideal candidate, you will be high school/SACE equivalent qualified, having had experience delivering high level support in a similar administrative/clerical role. You will be:

• Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
• Proficient user of MS Office Suite products including Word, Excel, Outlook, Teams.
• Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
• Strong communication and interpersonal skills, with a friendly and professional demeanour.
• Strong time management skills with the ability to be agile with changing priorities and deadlines.
• Ability to work independently, with supervisor, and staff.

What we offer

At Pitcher Partners we believe success is better shared. That’s why we invest in the future of everyone who works with us, and a culture that supports us all. Our in-house leadership and professional development programs are tailored to your staff level and each explore how to lead with impact.

Join a team with heart

We actively support your health and social connection with a vibrant culture, great flexible working policy, 12 weeks paid parental leave, Community leave, Purchased leave program, Employee Assistance program, firm subsidised social club, workplace giving, and more.

Do work with a purpose

We put a lot of energy into developing meaningful relationships with our clients and each other. It results in a level of trust that creates surprising opportunities for our business. And your career.

Bring your best ideas

We’re inspired by potential. We know there’s always a better way to do something. So we foster an environment of openness. Great ideas can come from anywhere. It all starts with listening.

How to apply

If you can see yourself as part of a team that’s all about people doing meaningful work, and leading with the best ideas, we want to hear from you. Apply now or email your cover letter and CV to [email protected].

Actively improving diversity in our workforce is central to our purpose, and we strongly encourage people from under-represented backgrounds to apply.

All applicants must be Australian citizens or hold a current valid Australian work visa. You may be required to provide evidence at application.